ūüö® LIMITED 50% OFF SALE ūüö®                   

By Nia Robinson

The Ultimate DIY Wedding Planner

Embarking on your wedding planning journey? Planning a wedding is full of tasks and emotions. But, you can turn your dream wedding into reality with the right tools and a bit of organization. Here's your ultimate guide to making your own DIY (do-it-yourself) wedding planner.

We designed and created the top-rated KNOTZ | wedding planner, fully customizable for your big day. And we're revealing how we made it.


Step 1 // Centralized Dashboard - Your Planning Command Center

Begin with a centralized dashboard. This is where you can overview every aspect of your wedding, from dates to deadlines. A well-designed dashboard keeps you informed and in control, ensuring a smooth planning process, especially with so many moving parts.


Step 2 // Checklist and Tasks - Your Roadmap to Success

A checklist is your best friend in wedding planning. Track each task (or at least, the big ones), ensuring you cover all bases from venue booking to the final fittings. Do not underestimate how satisfying it will be once everything is checked off! If you think something is important, add a task and track it to completion.

Based on expert wedding planner advice, we included a baselined set of tasks and categorized under:

  • Guest List
  • Budget
  • Venue & Logistics
  • Vendors & Services
  • Attire & Accessories
  • Wedding Ceremony & Reception
  • Gifts & Favors
  • Legal & Administrative
  • Honeymoon & Post-Wedding

But, of course, you can edit or add to all categories/tasks however you wish.

✨ KNOTZ can ✨ send weekly email reminders for upcoming and past due tasks, keeping you on track.


Step 3 // Guest List Management - Simplify Invitations and RSVPs

Efficiently manage your guest list with a dedicated tool. Keep track of RSVPs, meal preferences, and contact information, all in one place. Note that you'll be iteratively coming back to this list to make updates, up until your attendees are finalized!


Step 4 // Vendor Selection - Crafting Your Dream Team

Choosing the right vendors is crucial. Utilize a tool that allows you to compare, review, and book vendors, making sure they align with your vision and budget.

When you're talking with vendors, trust your gut. Some will be rude, condescending, and just overall not pleasant. Although you should factor cost according to your budget, it should not be the only metric you use for selection.

We recommend you use several distinct decision criteria (in a tidy matrix), which you can edit or add weights depending on your preferences, to easily compare and contrast all the vendors for eventual selection.

  • Availability
  • Value
  • Experience & Reputation
  • Style & Quality
  • Services & Offerings
  • Professionalism & Communication
  • Contract & Policies


Step 5 // Budget Tracking - Financial Planning Made Easy

Stay on top of your wedding finances with a budget tracking tool. Allocate your budget, monitor expenses, and ensure you stay within your financial limits. While often overlooked, and daunting in some cases, effective budgeting can help you lower costs by actively tracking and aligning expenses.

In Accounting, a 'T' table allows you to quickly balance both sides of the vertical line (i.e., the left side of the grey line should equal the right side of the grey line), a principle we used when designing KNOTZ.

✨ KNOTZ can ✨ send email reminders for upcoming payments, and automatically populate planned expenses.


Step 6 // Seating Arrangements - Butts in Seats

A seating arrangement tool can be a lifesaver, especially if it's flexible to continuously move around guests. Design and tweak your seating plan as you get acceptances to best fit your guests and venue layout. It's important to think about your balance of attendees (related to each partner) along with personalities and vibe. You may want to sit introverts together for a quiet table, or mix-and-match to inject some hype in certain areas.


Step 7 // Floor Plan - Visualizing Your Space

Use a floor planning tool to envision and arrange your venue space. Plan the placement of tables, decorations, and dance floors to optimize your venue. You want to ensure that the physical space of your venue feels intimate but not cluttered; be sure to work with the venue on ideal arrangements, too.

✨ KNOTZ has ✨ an in innovative dynamic floor plan that automatically generates color-coded tables (circular and rectangular) precisely aligned to names in the seating arrangements. And, you can even import your venue floor plan underneath.


Step 8 // Day Itinerary - Timing is Everything

A detailed day itinerary ensures your wedding day runs smoothly. Schedule each event and share the plan with your vendors and wedding party. Remember, this is your wedding day -- don't stress if things don't go exactly to plan (and trust us, they never will).

✨ KNOTZ can ✨ automatically plot tasks and timings on a visual timeline, each with an assigned owner (if needed), for your day-of wedding coordinator.


Step 9 // Post-Wedding - Gratitude and Gifts 

After the big day, it's time for gratitude. Track and manage your post-wedding thank you gifts to ensure everyone who contributed feels appreciated.


And, you made it! Congratulations ūüéȬ†


DIY wedding planning can be a fulfilling and enjoyable process. With the right tools at your disposal, you can plan your wedding efficiently and create memories that last a lifetime. Embrace the journey and watch as your wedding day unfolds just as you envisioned.

Start your DIY wedding planning journey today. 

Learn how KNOTZ can streamline your planning process, making your big day unforgettable.


Leave a comment

Please note, comments must be approved before they are published


Download free tools and get notified of new releases, special offers, and spreadsheet tricks.

No spam, and we will never share or sell your personal information.

For a limited time, save 10% on your first order by signing up!


  • The Ultimate DIY Wedding Planner

    The Ultimate DIY Wedding Planner

    We reveal the key steps of wedding planning to do-it-yourself with ease!
  • The Best, Easiest Way to Track Costco Prices

    The Best, Easiest Way to Track Costco Prices

    Looking to save money? Learn how to automatically track Costco prices.
  • Real-Time Flight Prices in Google Sheets

    Real-Time Flight Prices in Google Sheets

    Book with confidence by automatically monitoring daily flight price fluctuations.